Stop managing alumni mentoring programs in spreadsheets. Connect thousands of students with alumni mentors through intelligent matching, automated workflows, and real-time engagement tracking—without overwhelming your career services team.
Built for universities and colleges running large-scale alumni mentoring programs.
You know alumni mentoring transforms student outcomes. Students with mentors land better jobs, persist through challenges, and build professional networks that change their trajectories. But scaling mentoring from 50 pilot participants to 5,000 students? That's where good intentions meet impossible logistics.
You're matching 2,000 students with 3,000 alumni volunteers using spreadsheets, gut instinct, and prayer. It takes weeks. Half the matches are misaligned by industry, interest, or availability. Alumni ghost their mentees. Students complain. Your team is drowning.
You're tracking volunteer capacity across thousands of alumni. Who's active? Who's at their mentee limit? Who hasn't responded in months? You're manually sending reminders, chasing engagement data, and trying to keep volunteers from burning out—all in Excel.
Are mentoring pairs actually meeting? Are conversations valuable? Which relationships are thriving and which died after the intro email? You won't know until the end-of-year survey reveals the damage. By then, it's too late to intervene.
The provost wants data. The board wants ROI. Fundraising wants alumni engagement metrics. You have anecdotes and a post-program survey with 30% response rate. You can't prove the program works, so budget conversations are battles, not victories.
Mentorfy is designed specifically for universities and colleges managing alumni-to-student mentoring programs from 100 to 10,000+ participants. No complexity. No consultants. No spreadsheets.
NexusIQ matching technology analyzes student goals, major, career interests, and preferences alongside alumni industry, experience, location, and mentee capacity to suggest optimal matches—at scale.
Stop spending weeks manually matching in spreadsheets. Get intelligent match suggestions for 2,000 pairs in minutes. Adjust manually for special cases. Respect alumni capacity limits automatically. Launch faster, match smarter.
Higher match satisfaction, better conversation quality, fewer ghosted relationships, happier alumni volunteers.
Set mentee limits for your program. System automatically tracks capacity and prevents over-assignment. Global setting applies consistently across all alumni mentors.
Stop worrying about burning out your best volunteers. Distribute mentees fairly. Respect boundaries. Keep alumni engaged for multiple cohorts instead of one-and-done exhaustion.
Sustainable volunteer engagement, higher alumni retention year-over-year, better mentor experience.
See which mentoring pairs are meeting, conversation frequency, goal progress, and at-risk relationships—updated in real-time across your entire program.
Spot problems before relationships fail. Intervene with pairs that aren't connecting. Celebrate wins. Pull engagement data for administration anytime—no more waiting for post-program surveys.
Higher completion rates, better outcomes, data-driven program improvements, easy reporting to stakeholders.
Set up program structure, create custom intake forms for students and alumni, define matching criteria, and launch—all in days. No IT department required. No 6-month implementation timeline.
Stop waiting an entire semester to launch. Run pilots quickly. Test different program formats. Iterate based on feedback. Scale when ready—not when vendors allow it.
Faster response to student needs, more program experiments, better resource utilization.
Automated invitations, onboarding reminders, check-ins, goal tracking, and milestone celebrations—customized for your program calendar and academic schedule.
Stop manually emailing 5,000 people. Let automation handle routine tasks while you focus on relationship quality, program strategy, and student support.
Massively reduced administrative burden, more time for high-value work, better participant experience.
Built-in analytics showing participation rates, meeting frequency, goal completion, career outcomes tracking, and alumni engagement metrics—exportable for reports to administration, boards, or fundraising.
Walk into budget meetings with data. Show the provost exactly how mentoring improves retention, career placement, and alumni engagement. Defend your program with numbers, not stories.
Protected budgets, program expansion approval, recognition from leadership, support for growth.
Here's what happens when you stop managing large-scale alumni mentoring programs in spreadsheets and start using purpose-built software.
Scale from 100 pilot participants to 5,000+ students without adding staff. Coordinate programs that would be impossible to manage manually—connecting students with alumni mentors across industries, geographies, and career paths.
Students with alumni mentors report higher career confidence, better job search strategies, and stronger professional networks. Track career placement rates, graduate school acceptances, and internship acquisitions to demonstrate program impact.
Turn one-time donors into active mentors. Show fundraising teams measurable alumni engagement beyond giving. Track volunteer hours, meeting frequency, and multi-year participation—metrics that matter for advancement goals.
Stop defending mentoring programs with anecdotes. Show leadership exactly how the program supports retention, improves career outcomes, and engages alumni—backed by real-time data from your own program.
From career exploration to diversity initiatives
Connect current students with alumni professionals in their field of interest. Help students explore careers, build networks, and prepare for job searches through structured mentoring relationships.
Pair first-generation college students with alumni who were also first-gen. Provide navigation support, academic encouragement, and proof that success is possible—from people who've walked the same path.
Connect students considering graduate programs with alumni who've completed those paths. Demystify the application process, provide program insights, and build confidence through mentor guidance.
Run targeted programs connecting students to alumni in specific industries (tech, healthcare, finance, education). Help students understand career paths, required skills, and industry culture before committing.
Create mentoring programs specifically supporting underrepresented students—connecting them with alumni who share identity, experience, or background. Provide representation, sponsorship, and belonging.
Connect international students with alumni (ideally from similar backgrounds or countries) to help navigate cultural adjustment, career pathways in new country, and professional network building.
What makes us different from other alumni mentoring platforms
Unlike platforms designed for small corporate programs, we handle the massive scale of university mentoring—thousands of students, thousands of alumni, multiple concurrent cohorts. Same simplicity whether you're running 100 or 10,000.
Built-in capacity limits, burnout prevention, multi-year engagement tracking. We understand alumni are volunteers with day jobs—not employees you can assign unlimited mentees to.
Fixed annual per-member pricing. No "active user" billing surprises. Budget confidently for 5,000 students at the beginning of the fiscal year. Know what expansion will cost before you propose it.
Student data stays in Canada. PIPEDA compliance built-in. No explaining to your legal team why student information lives on US servers. No cross-border privacy complications.
No 6-month implementations. No vendor consultants. Set up and launch in days. Run pilot programs quickly, then scale when ready—on your timeline, not a vendor's implementation queue.
Launch your large-scale alumni mentoring program faster than you thought possible
Define program goals, timeline (semester-long, year-long, or ongoing), participant eligibility, and matching priorities. Create custom intake forms for students and alumni with questions that matter for your matching criteria.
Send invitations to students and alumni. Participants complete your custom forms—students indicating career interests, goals, and preferences; alumni sharing industry expertise, capacity, and mentoring preferences. NexusIQ uses these responses for intelligent matching.
Review AI-suggested matches based on your criteria—major, career interest, industry, location, availability, and alumni capacity. Adjust matches manually if needed for special cases. Approve pairings. System automatically notifies participants and guides them through introductions.
Monitor engagement across all mentoring pairs in real-time. Identify at-risk relationships early. Intervene when pairs aren't connecting. Pull data for stakeholder reports anytime. Celebrate wins. Improve next cohort based on data.
⚡ Time from setup to program launch: 3-7 days for even large-scale programs.
Most mentoring platforms price for corporate budgets or hide costs until the final hour. We publish our rates because universities need to budget across fiscal years and plan for scale.
✓ Fixed annual per-participant pricing
✓ Ranges from $85-145/member/year depending on program size
✓ No "active user" billing—students and alumni both count as members
✓ No monthly reconciliation
✓ Canadian dollars, Canadian data hosting
Planning to scale? Know exactly what going from 500 to 2,000 participants will cost before you request budget approval.
What university teams typically want to know
All data is stored on Canadian servers and designed to help you meet PIPEDA and institutional privacy requirements. We never sell or share participant data. Your institution maintains full ownership and control.
Custom integrations are available for larger programs. However, all participants must still complete your custom intake forms to ensure NexusIQ has the data needed for quality matching.
Program administrators set mentee capacity limits globally for the program (typically 1-3 students per mentor). The system respects these limits and won't suggest over-assignment. This ensures sustainable volunteer engagement and prevents mentor burnout.
Fully flexible. Run semester-long cohorts, academic-year programs, or ongoing rolling mentoring. Set program timelines that match your academic calendar. Run multiple concurrent programs with different schedules.
You control data retention policies. Archive graduated students, maintain records for outcome tracking, or remove data per your institution's policies. Full export capability for your records.
Yes. Run independent programs for School of Business, Engineering, Arts & Sciences, etc.—all managed from one admin dashboard. Separate matching pools, different coordinators, custom branding per program.
Platform is designed to be intuitive, but we provide onboarding support to ensure your team is confident. Most coordinators are comfortable within 30-60 minutes. Ongoing support available.
Track career placement rates, graduate school acceptances, retention improvements, and alumni engagement hours. Export data for reports to administration. Some institutions also use our ROI calculators to quantify value.
Same platform, same simplicity, just bigger scale. Pricing adjusts based on size (volume discounts apply). No re-implementation, no complexity increase. You control growth pace.
See exactly how Mentorfy helps universities connect thousands of students with alumni mentors—without overwhelming career services teams or breaking the bank.
Book a 45-minute demo tailored to your university's mentoring goals and scale.
Schedule DemoSee exactly what your program will cost based on participant size—before the first conversation.
View Pricing🇨🇦 Built in Calgary · Canadian data hosting · PIPEDA-ready
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